PUBLICATION OF DOCUMENTS UNDER RIGHT TO INFORMATION ACT.

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Hindi version of Right to information ACT

I) The particulars of organisation, functions and duties

Creation of National Highways Authority of India

National Highways Authority of India (NHAI) was constituted by an Act. of Parliament, namely the National Highways Authority of India Act , 1988, to develop, maintain and manage the National Highways vested or entrusted to it by the Central Government. It became operational in February, 1995.

Organizational Set up

The Authority consists of Chairman and not more than five full time Members [One Member (Admn.), One Member (Finance) and three Members (Technical)] and four part time Members [namely Secretary Department of Road Transport & Highways, Director General (Road Development), Secretary Planning and Secretary Expenditure].

The Authority has Technical, Finance and Administrative wings at Headquarters. At present the Authority has 76 Project Implementation / Corridor Management Units headed by a Project Director and supported by technical and finance officers / staff. The organizational chart of the Authority is enclosed as Annex. I.

Functions of the Authority

The Authority is mandated to develop, maintain and manage the national highways and any other highways vested in, or entrusted to, it by the Government.

The Authority may, for the discharge of its functions:

  • survey, develop, maintain and manage highways vested in , or entrusted to it;
  • construct offices, or workshops and establish and maintain hotels, motels, restaurants and rest rooms at or near the highways vested in , or entrusted to, it;
  • construct residential buildings and townships for its employees;
  • regulate and control the plying of vehicles on the highways vested in, or entrusted to, it for the proper management thereof;
  • develop and provide consultancy and construction services in India and abroad and carry on research activities in relation to the development, maintenance and management of highways or any facilities thereat;
  • provide such facilities and amenities for the users of the highways vested in, or entrusted to, it as are, in the opinion of the Authority, necessary for the smooth flow of traffic on such highways;
  • form one or more companies under the Companies Act, 1956 ( 1 of 1956) to further the efficient discharge of the functions imposed on it by this Act;
  • engage, or entrust any of its functions to, any person on such terms and conditions as may be prescribed;
  • advise the Central Government on matters relating to highways;
  • assist, on such terms and conditions as may be mutually agreed upon, any State Government in the formulation and implementation of schemes for highway development;
  • collect fees on behalf of the Central Government for services or benefits rendered under section 7 of the National Highways Act, 1956 ( 48 of 1956) , as amended from time to time, and such other fees on behalf of the State Governments on such terms and conditions as may be specified by such State Government; and
  • take all such steps as may be necessary or convenient for, or may be incidental to, the exercise of any power or the discharge of any function conferred or imposed on it by this Act.

II) Power and duties of its officers and employees ,

The Government / Authority have made Rules and Regulations under the National Highways Authority of India Act, 1988 for smooth functioning of the Authority. A comprehensive delegation of powers to various levels in the Authority is enclosed as Annex. II.

III) The procedure followed in the decision making process, including channels of supervision and accountability

The Authority has been modelled as a lean and thin officer oriented organisation. The officers and staff are appointed as per the provisions of National Highways Authority of India (Recruitment, Seniority and Promotion) Regulations, 1996. The recruitment are done by Administrative Division of the Authority headed by Member (Admn) supported by General Manager (Admn.), Dy. General Manager (Admn.), Manager (Admn.) and Asstt. Manager (Admn.)

The Authority generally outsource its services for supervision and admin istration of the civil contracts in FIDIC format. The procurement of Supervision Consultant / Engineer is done through rigorous international competitive biding. The civil work contracts also are procured through international competitive bidding following internationally accepted procedure. The NHAI functions as ‘Employer' of the contract whereas the supervision consultant acts as the ‘Engineer' for day to day contract management including quality assurance. The Project Director at field level acts as employer's representative for admin istration of the projects. The monitoring of the projects are done at Headquarters by Technical Divisions headed by a Member supported by CGM(Tech), GM(Tech), DGM(Tech) and Manager (Tech). The Financial decisions generally taken with the consultation of Finance Division headed by Member (Finance) supported by GM(F&A), DGM(F&A) and Manager (F&A).

The Vigilance Division of the Authority headed by a Chief Vigilance Officer appointed by the Central Government with the consultation of Central Vigilance Commission supported by DGM(Vig.) and Manager (Vig.). The division received and investigates complaints and submits periodic reports / returns to the Commission as per the Vigilance Manual.

IV) Norms set by it for the discharge of its functions

For discharge of functions of the Authority, Rules and Regulations have been framed by the Central Government / Authority as per the provisions of the National Highways Authority of India Act, 1988.

For technical guidance / specifications, the Authority follows the norms set up by the Government / Indian Road Congress / various international & national codal provisions..

V) Rules, Regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.

The following categories of rules / regulations / instructions / manuals and records are held by the Authority. The Act, Rules and Regulations are enclosed as Annex. III.
Act:

Rules:

Regulations:

Records :

Technical Records :

  • Gazette Notification relating to entrustment of National Highways to the Authority by the Central Government.
  • Records relating to Land Acquisition for highways
  • Feasibility study, Detailed Project Report of the contract packages / projects.
  • Bidding documents
  • Contract agreements including contract with supervision consultants
  • Processing records for procurement of tenders and contract admin istration
  • Record relating to dispute resolution process etc.

Financial Records

  • Record relating to processing of bills
  • Record relating to Financial Management
  • Records relating to payment to employees etc.
  • Administrative Records
  • Records relating to recruitment of officers / employees
  • Records relating to management of personnel / posts etc
  • Records relating to User Fee (Toll)
  • Records relating User Fee Notification
  • Management of User Fee (Toll) etc.

VI) Statement of the categories of documents that are held by it or under its control .

The following category of records are held by the Authority as per details given in preceding paragraph

  • Acts
  • Rules & Regulations
  • Technical Records
  • Financial Records
  • Administrative Records
  • Records relating to user fee

VII) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation of the formulation of its policy or implementation thereof;

An Advisory Group of External Stake Holders was set up with the approval of the Authority. The terms of reference of the Group are as under :

  • The group would provide a forum for discussion / advice on sectoral issues, in particular NHDP
  • It shall review the overall programme and strategy being implemented by NHAI
  • It shall also help to broaden the approach horizon by its multi-disciplinary character and facilitate larger participation as it were, in NHDP
  • It shall meet at least twice each year and send its recommendations to NHAI Board for consideration and to government where matters of policy require address.

he group consists of Chief Secretaries of Govt. of Andhra Pradesh and Bihar, Chairman, Infrastructure Development Finance Co. Ltd, President, All India Motor Transport Congress, Chairman Consultancy Development Centre, President, Kum. Rajshree Parmar Memorial Foundation, President, Federation of Indian Automobile Associations, Chairman, All India Confederation of Goods Vehicle Owner's Association and Director General, Confederation of Indian Industries (CII).

VIII) A statement of the boards , councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meeting of those boards, councils, committees and other bodies are open to the public , or the minutes of such meetings are accessible for public;

The NHAI Board consists of a Chairman not more than five full time Members and four part time Members. The important decisions are taken by the Authority in its meeting conducted as per the National Highways Authority of India (Transaction of Business) Regulations, 1997. The Minutes of the Meetings are not accessible to the public. However, those decisions which are not exempted under Section 8 of the Right to Information Act 2005 are accessible for public.

IX) A directory of its officers and employees

The directory of the officers of the Authority is enclosed as Annex. IV

X) Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

The Authority pays Central Government pay scales, Dearness allowance and CCA to its employees.

In addition, the following allowances are also payable to the employees of the Authority:

  • Transport subsidy to the officers @ 500, 600 and 800 depending upon the category of the officer.
  • 30% or 25 % of (Basic + DP) as House Rent Allowance depending upon place of posting or Leased accommodation provided by the Authority.

XI) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made

The financing of the National Highways Development Project is done through the following:

  • Budgetary support / Cess allocation received from Government of India
  • External Assistance [ World Bank, Asian Development Bank, Japan Bank of International Corporation ( JBIC) ] passed on through budgetary allocation
  • Borrowing
  • Share of private sector on Built Operate & Transfer (Toll)/ Built Operate & Transfer (Annuity ) Projects.

The financial plan for the year 2005-06 and estimated expenditure is given as under:

Receipt
Estimated Exp.
(Rs. in Cr.)
 
Cess
: 3269.74
On Projects
: 8800
External Assistance
: 3000
Debt Servicing & repayment
: 6300
Additional Budgetary
: 1400
 

Support

 
 
Internal and extrabudgetary resources ( Borrowings) :
*8500
 
Total : 16,169.74* Total : 15,100

* This is projection, the Market borrowing will be adjusted as per the expenditure pattern.

XII) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes ;

No subsidy programme is executed by the Authority.

XIII) Particulars of recipients of concessions, permits or authorizations granted by it

No concession , permits / authorization are granted by Authority.

XIV) Details in respect of the information, available to or held by it, reduced in an electronic form ;

The following information are available in electronic form in the Authority's web site i.e. www.nhai.org

  • The National Highways Authority of India Act 1988 and Rules & Regulations made thereunder.
  • The Gazette notification pertaining to entrustment of National Highways to the Authority by the Central Government
  • The Gazette notification pertaining to notification of user fee ( Toll) relating to National Highways entrusted to the Authority
  • The organisation structure of the Authority including directory of officials.
  • The details of the contract packages, contractors, consultants and progress of the project
  • Procurement notices alongwith bidding documents
  • Recruitment notices
  • The details of the field units of the Authority
  • Annual Report 2003-2004

XV) RTI Policy



XVII) The names, designation and other particulars of the Public Information Officers;

Central Public Information Officer
Shri V.S.Darbari
General Manager (Co-ordination.)
National Highways Authority of India
G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1520
>  e-mail: vsdarbari@nhai.org

Appellate Authority :
CGM (Co-Ordination) of the Authority - For matters related to Headquarters
Shri V.K.Sharma
Chief General Manager (Co-ordination.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1205

> e-mail: vksharma@nhai.org

 For HQ :

Public Information officers :

 The list is enclosed as Annex. V.

Appellate Authority :
All CGMs of the Authority - For matters related to Head quarters

The list is enclosed as Annex. V-1

For PIU/CMU/SPV : 

Public Information officers :

The list is enclosed as Annex. V-2.

The list is enclosed as Annex. V-3.

Appellate Authority
:
RO-CGM  of the Authority -  For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

The list is enclosed as Annex. V-4.

XVIII) Report on implementation of the provision of the RTI Act. 2005 Regarding.


Shri V.S.Darbari
General Manager (Co-ordination.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1520
>  e-mail: vsdarbari@nhai.org

The list of Report on Implementation of the provisions of RTI Act. 2005 Reg. is enclosed as Report List.

Appellate Authority
:CGM(Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XIX) OFFICE ORDER


Shri V.S.Darbari
General Manager (Co-ordination.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1520
>  e-mail: vsdarbari@nhai.org

Office order is enclosed as Order Document

Appellate Authority
:
Appellate Authority :CGM(Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XX) RTI ACT


Shri V.S.Darbari
General Manager (Co-ordination.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1520
>  e-mail: vsdarbari@nhai.org

RTI Act is enclosed as List

Appellate Authority
:CGM(Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XXI) OFFICE ORDER



Office order is enclosed as Black listing of officials of M/s L&T Order Document

Appellate Authority
:CGM(Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XXII) Show Cause Notice to Shri. P. Chinniah


Mr. R. K. Singh
Manager(N-II)
National Highways Authority of India
G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200

Show Cause Notice Order Document

XXIII) OFFICE ORDER


Shri V.S.Darbari
General Manager (Co-ordination.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1520
>  e-mail: vsdarbari@nhai.org

Office order is enclosed as Order Document

Appellate Authority
:CGM(Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XXIV) Policy Circular


Sh. Rakesh Nagar
GM(HRA-I.)
National Highways Authority of India
G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1357
 e-mail: rakeshnagar@nhai.org

Policy Circular: Delegation of power during intermediate stages in procurement of Consultancy services

Appellate Authority
:CGM (Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle

XXV) Policy Circular


Sh. Rakesh Nagar
GM(HRA-I.)
National Highways Authority of India

G 5 & 6 , Sector 10, Dwarka,
New Delhi - 110075
Phone – 011-25074100/25074200
Extn. : 1357
 e-mail: rakeshnagar@nhai.org

Policy Circular: Delegation of powers to Members of the National Highways Authority of India

Appellate Authority
:CGM (Co-Ordination) of the Authority - For matters related to Headquarters
Chief General Managers - For matters related their jurisdictions .
RO Chief General Managers - For respective Project Implementation Unit/Corridor Management Unit/ Special Purpose Vehicle


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